Privacy Policy

1. Introduction

Envaira (“we”, “us” or “our”) is an Ireland-based provider of Environmental, Health and Safety (EHS) legal compliance software and regulatory intelligence services.

We respect your privacy and are committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR), the Irish Data Protection Act 2018 and other applicable data protection legislation.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us or engage with our services.

2. Who We Are

Envaira is responsible for the personal data collected through this website.

Website: www.envaira.com
Email: info@envaira.com
Data Protection Contact: Nick Smyth
Location: Ireland

For any questions about this policy or how we handle your personal data, please contact us using the details above.

3. Information We Collect

We may collect the following information when you interact with our website:

• Contact information: Your name, business email address, telephone number, company name and job title, where provided.
• Enquiry information: Details submitted through contact forms, demo requests, brochure downloads or other communications.
• Website usage information: Information about how visitors interact with our website, including pages visited, browser type, device information and approximate location derived from IP addresses.
• Marketing preferences: Your preferences regarding receiving newsletters, product updates, regulatory insights and other communications.

We generally collect this information directly from you when you complete a form, contact us or interact with our website. Certain technical information may be collected automatically through cookies and analytics tools, subject to applicable consent requirements.

4. How We Use Your Information

We use personal information for the following purposes:

• To respond to enquiries and requests for information.
• To arrange product demonstrations and provide requested materials.
• To communicate with prospective and existing customers about our products and services.
• To manage customer and business relationships.
• To send marketing communications where permitted by law.
• To understand website usage and improve our website and services.
• To maintain website security and comply with legal obligations.

We do not sell your personal information to third parties.

5. Legal Basis for Processing

Under GDPR, we process personal data only where we have an appropriate legal basis, including:

• Consent: Where you have agreed to receive marketing communications or to the use of optional cookies.
• Legitimate interests: Where necessary to respond to business enquiries, maintain professional relationships, improve our services or protect our website, provided these interests do not override your rights.
• Contractual necessity: Where processing is required to enter into or fulfil a contract with you.
• Legal obligations: Where we are required to retain or disclose information under applicable law.

You can withdraw consent at any time, including by using the unsubscribe link in our marketing emails or contacting us directly.

6. Marketing Communications

We may send you information about Envaira’s products, services, events, webinars and relevant EHS regulatory insights where you have consented or where otherwise permitted by applicable law.

You can unsubscribe from marketing communications at any time using the link included in our emails or by contacting info@envaira.com.

Submitting an enquiry or requesting a demonstration does not automatically subscribe you to marketing communications.

7. Cookies and Website Analytics

Our website uses cookies and similar technologies to support essential website functionality, understand website performance and improve the visitor experience.

We may use Google Analytics to understand how visitors interact with our website. Optional analytics cookies are used only where the required consent has been obtained.

You can accept, reject or manage optional cookies through our website’s cookie consent settings.

Further information about the cookies we use, their purposes and how to manage your preferences is available in our separate Cookie Policy.

8. Sharing Your Information

We may share personal information with trusted third-party service providers who support the operation of our website and business, including:

• Website hosting and technical service providers.
• Customer relationship management systems, including Pipedrive.
• Email marketing and communication platforms, including Mailchimp.
• Website analytics providers, including Google Analytics.

These providers may process personal information on our behalf under appropriate contractual and data protection arrangements.

We may also disclose information where required by law or where necessary to protect our legal rights.

9. International Data Transfers

Some of our technology and service providers may process or access personal data outside the European Economic Area (EEA).

Where this occurs, we take steps to ensure appropriate safeguards are in place in accordance with GDPR, such as applicable European Commission adequacy decisions or Standard Contractual Clauses.

You may contact us for further information about the safeguards relevant to your personal data.

10. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected, including responding to enquiries, managing business relationships and meeting legal obligations.

Retention periods depend on the nature of the information, the purpose of processing and applicable legal requirements.

Where you withdraw marketing consent, we will stop sending marketing communications and may retain limited information necessary to respect your preferences.

11. Data Security

We implement appropriate technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal data is restricted to authorised personnel and service providers who require it for legitimate business purposes.

While we take reasonable precautions to safeguard information, no method of electronic transmission or storage can be guaranteed to be completely secure.

12. Your Data Protection Rights

Under GDPR, you have certain rights regarding your personal data, subject to applicable legal conditions. These include the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of your personal data in certain circumstances.
• Request restriction of processing.
• Object to certain types of processing, including direct marketing.
• Request transfer of your data where applicable.
• Withdraw consent where processing is based on consent.

To exercise any of these rights, please contact info@envaira.com.

We will respond to requests in accordance with applicable data protection legislation, normally within one month.

You also have the right to lodge a complaint with the Irish Data Protection Commission at www.dataprotection.ie.

13. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites and encourage you to review their privacy policies.

14. Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our business, technology or legal requirements.

The latest version will always be available on our website, with the date of the most recent update shown at the top of this page.

15. Contact Us

If you have any questions about this Privacy Policy or how your personal data is handled, please contact:

Data Protection Contact: Nick Smyth
Email: info@envaira.com
Website: www.envaira.com